The Guardian of the Estate Report

Before You Begin

Before accessing the report screen, it is important to check some details against the case. Some information populates automatically on the report screen. If this information is not correct prior to accessing the report, you will need to delete the work you have performed in order to correct the information. Therefore, it is worth checking these details before beginning:

  • Check the guardianship type (limited or plenary) ordered in the case file against the information displayed on the GTS Case screen. If there is a discrepancy between what was ordered and the type displayed in GTS, the adjudication of incapacity needs to be removed and re-added with the correct information in order to display correctly on the Guardian of the Estate report screen. It may not be possible to remove the adjudication if other reports have been filed, such as the Inventory report. If needed, contact support for assistance in correcting this issue.

  • Check if one or more parties on the case are represented by an attorney, especially if their fees were paid during the reporting period as indicated by the guardian in Part VII of the paper-filed Guardian of the Estate report. If any attorneys are indicated, ensure they have been added to the case on the GTS Case screen so they are available when recording the answers on the Guardian of the Estate report screens in GTS. For more information, see Managing Attorneys on a Case.

  • Check the contact information provided for each guardian on the paper form against what is displayed in the Guardians section of the GTS Case screen. If the guardian provided an updated address, correct the participant record in order to reflect the correct address in the report when entering it GTS. For more information, see Updating Participants through a Case.

 

 

Accessing the Guardian of the Estate Report

To enter a paper-filed Guardian of the Estate report, use the GTS Case screen. To access the report screen, perform the following:

1. 

Under Find a Case on your Dashboard, enter the case number and press ENTER. Optionally, if the case number is not readily available, click the Advanced Search link to locate the case. The GTS Case screen opens.

2. 

Click the Reports tab.

3. 

The grid displays a Guardian of the Estate report. Click the Create Report icon Create Report icon in that row to open the report screen.

 

 

Part II. Income

Question 1 - Income Sources

  • If the guardian indicated that the incapacitated person (IP) received income and you want to itemize the individual sources, select Yes from the dropdown to access the Income Source Type and Income Amount fields and complete them for each source listed by the guardian. Otherwise, select No from the dropdown and enter the total income for the IP.

 


Part III. Annual Expenses

Question 1 - Expenses

  • If the guardian indicated that the IP has expenses and you want to itemize this information, select Yes from the dropdown to access and complete the Expense, Payee, and Expense Amount fields for each expense. Otherwise, select No from the dropdown and enter the total expense amount for the IP.

 

 

Part IV. Comparing Income and Expenses

Question 2 - Unspent Income from the Previous Year

  • Verify or enter the IP's unspent income, in U.S. dollars, for the previous reporting year. This amount equals the total income minus the total expenses.

  • If this is the first Guardian of the Estate report for this IP, this field should be left blank.

  • If previous Estate reports have been filed on paper, and this is the first time it is being recorded in GTS, enter the unspent income from the last paper report.

  • After 2018, this amount populates automatically as unspent income in Part IV, Question #5 of the previous year's Guardian of the Estate report.

Question 6 - Principal Spent

  • The value in the first field defaults based on the other answers displayed in the questions for Part IV. If income was greater than expenses, this defaults to No and no additional questions are presented. If this defaults to Yes, the guardian should indicate whether a court order to invade principal was obtained and, if not, the reason the court order was not obtained.

 

 

Part V. Assets

Question 1 - Assets from the Inventory Report

  • If the Inventory report was filed in GTS, this value populates automatically and cannot be changed. If it was not available electronically, enter the amount found on the paper version of the Inventory report.

Question 2 - Additional Assets

  • If the guardian indicated that the IP received or obtained additional assets during the reporting period and you want to itemize this information, select Yes from the dropdown to access the Asset Type, Description/Source, and Value fields and complete them for each asset. Doing so will also reveal the additional questions in this section. Otherwise, select No from the dropdown and enter the total value of the assets.

  • If the IP did not obtain or receive any additional assets during the report period, select No from the dropdown.

 


Part VI. Guardian's Compensation

Question 1 - Compensation Amount and Frequency

  • If Yes is selected for the dropdown, the Guardian Name, Amount, and Fee Frequency fields display and must be completed. GTS does not make any calculations based on the Fee Frequency selected and the value entered in the Amount field. The Amount field should reflect the sum of all compensation from the entire reporting year.

Question 3 - Guardianship Log

  • If the guardian provided a copy of the log of the services they performed on behalf of the IP, it can be uploaded in the Signature and Affirmation section.

 

 

Part VII. Attorney's Fees

Question 1 - Attorney Fees

  • If the guardian indicated that attorney fees were paid during the report period, select Yes from the dropdown. Additional fields display to record the name of the attorney and the fees paid. If an attorney has not been recorded on the GTS Case screen, the Name of Counsel dropdown will be disabled and you must click the CANCEL button at the bottom of the report (your work will not be saved) and update the attorneys. For more information, see Managing Attorneys on a Case. You can then begin the Guardian of the Estate report again. If you had previously started the Guardian of the Estate report and saved it, you must remove it from the grid in the Reports section of the GTS Case screen, record the attorneys, then begin the report again.

 

 

Part X. Guardian Information

Question 1 - Guardian Training/Certification

  • Trainings or certifications may populate automatically if they had previously been added to the guardian's participant record and are still valid for the reporting period. Additionally, any new trainings or certifications added on the current report are saved to the participant record and will appear in any future reports created during periods where they are still valid.

  • If there is more than one guardian of the estate that received the same trainings or certification, they should be entered separately.

 

 

Signature and Affirmation

Guardians

  • Since the guardian signed the paper-filed report, the signature and contact information fields for any guardians are disabled. If the address displayed for any guardian is incorrect, then this must be corrected in the participant record. You must click the CANCEL button at the bottom of the report (your work will not be saved) and update the address. For more information, see Updating Participants through a Case. You can then begin the Guardian of the Estate report again. If you had previously started the Estate report and saved it, you must remove it from the grid in the Reports section of the GTS Case screen, update the participant records for any guardians displaying an incorrect address, then begin the report again.

Comments

  • If the guardian provided any additional information about the guardianship that was not recorded elsewhere, enter them in the comments field. Do not use this field to record anything you wish to communicate to other court staff or any other details that are not recorded on the report by the guardian since the guardian and other interested parties may view anything entered in this field in GTS. Use other tools in GTS to communicate information between court staff during the review process.

Supporting Documents

  • If the guardian provided any supplemental documents with their filing, they can be uploaded to the report. For example, insurance policy documents. For more information, see Uploading Documents.

Save, Save and Close, Submit, Cancel, and View Draft options

  • Save - Saves any changes you made without exiting the report. You should save often. If you leave the report idle for an extended period of time, the report may time out and you will lose your changes. Unlike the Submit option, the GTS does not check if the report is missing any required information during the save process.

  • Save and Close - Saves any changes you made to the report and returns you to the Guardianship Case Management screen. Unlike the Submit option, the GTS does not check if the report is missing any required information during the save process. You can return to work on the report by clicking the Edit Report icon Edit Report icon in the grid of the Reports section of the GTS Case screen.

  • Submit - Submits the report to the court. If required information is missing, the report will not be submitted and you will be prompted to add the missing details and resubmit.

  • CANCEL - Returns you to the GTS Case screen without saving any changes that were made since accessing the report screen.

  • VIEW DRAFT - Generates a draft of what the report looks like at the present time. This feature can be used before submitting to ensure the report appears the way it is intended. The draft of the report opens as a PDF in a new window or tab which can be used to print it. When finished, return to the tab in your browser for the UJS Web Portal.